When it comes time to leave a job, it’s important to do so professionally and courteously. One common way to give notice is by sending a 2 week notice email. This formal communication allows you to inform your employer of your decision to resign and provides them with ample time to find a replacement. In this article, we will discuss the key elements of a proper 2 week notice email and provide you with a template to help you craft your own.
1. Subject Line
Begin your 2 week notice email with a clear and concise subject line. This will help ensure that your email is read and understood promptly. A suitable subject line could be: “Resignation – [Your Name]”.
2. Salutation
Start your email with a professional salutation, such as “Dear [Recipient’s Name]”. If you have a good working relationship with your supervisor, you can use their first name. Otherwise, it’s best to use their title and last name.
3. Opening Paragraph
Begin the body of your email by stating your intention to resign and providing the date of your last working day. Be clear and specific about the 2-week notice period, ensuring there is no confusion. For example:
“I am writing to formally resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date], providing you with the required 2 weeks’ notice.”
4. Main Body
In the main body of your email, express your gratitude for the opportunities and experiences you have had during your time with the company. Highlight some of your achievements and mention how you have grown both professionally and personally. Keep this section brief and positive.
Additionally, offer your assistance during the transition period. Let your employer know that you are willing to help train your replacement or provide any necessary information to ensure a smooth handover. This shows your professionalism and commitment to the company, even as you prepare to leave.
5. Closing Paragraph
In your closing paragraph, reiterate your appreciation for the opportunities you have been given and express your well wishes for the company’s future success. Offer to discuss any further details or provide additional information if needed.
6. Closing
End your email with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and contact information. If your company has specific guidelines for resignations, make sure to follow them accordingly.
7. Proofread and Send
Before sending your 2 week notice email, take the time to proofread it for any errors or typos. Ensure that your email is clear, concise, and professional. Once you are satisfied with the content, send the email to your supervisor or the appropriate person as per your company’s guidelines.
Sample 2 Week Notice Email
Subject: Resignation – John Doe
Dear Mr. Smith,
I am writing to formally resign from my position as Marketing Coordinator at ABC Company. My last day of work will be [Date], providing you with the required 2 weeks’ notice.
I would like to express my sincere gratitude for the opportunities and experiences I have had during my time at ABC Company. It has been a pleasure working with such a talented and dedicated team. I am proud of the accomplishments we have achieved together, including [mention specific achievements].
During the transition period, I am more than willing to assist in any way possible to ensure a smooth handover. Please let me know how I can be of help, whether it’s training my replacement or providing any necessary information.
Once again, thank you for everything. I wish ABC Company continued success in the future.
Sincerely,
John Doe
Email: [email protected]
Phone: 123-456-7890
Remember, resigning from a job is a significant step in your career, and it’s important to handle it professionally. By following these guidelines and using the provided template, you can write a well-crafted 2 week notice email that maintains your professional reputation and leaves a positive impression on your employer.